Pooled cars and vans

Pooled cars and vans

Pooled cars and vans

Some employers, or groups of employers, find it convenient to have one or more cars or vans that are readily available for business use by a number of employees. The cars or vans are not allocated to any one employee and are only available for genuine business use. Such cars and vans are usually known as pooled cars and vans.

No car or van benefit arises on a pooled car or van providing that, in the relevant tax year, it satisfies all the following conditions:

  • It was made available to, and actually used by, more than one employee,
  • It was made available, in the case of each of those employees, by reason of the employee’s employment,
  • It was not ordinarily used by one of those employees to the exclusion of the others,
  • In the case of each of those employees, any private use of it made by the employee was merely incidental to the employee’s other use of it in that year.
  • It was not normally kept overnight on or in the vicinity of any residential premises where any of the employees were residing, except while being kept overnight on premises occupied by the person making it available to them HMRC will accept that a car is not normally kept overnight at employees’ homes if the total number of nights on which it is taken home by employees, for whatever reason, is less than 60% of the total number of nights in the period under review.

Providing pool cars to employees can be a cost efficient way of providing vehicles compared to company cars.  If you think this arrangement may be appropriate for your business, or would like a review of any benefits provided to your employees then please contact us.

This is intended as a summary and overview of the tax situation and does not constitute financial advice and no action should be taken without first seeking professional advice specific to your circumstances.

Peter Warren

Tax Director

David Tallon

Tax Senior
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